2. Tournaments

Home > 2. Tournaments

2.1 Introduction

You can create a tournament of any type and size. It can be a tournament for singles, doubles or teams. The whole process is fully automated. Starting from registration, through the generation of draws, schedule of matches and even entering results from mobile phones in real-time. So that the organizer has as little work as possible. RankedIn’s goal is to give the opportunity to everyone to use professional solutions for their competition. Follow these simple steps to see how easy it is.

2.2. Create Tournament - Introduction

The easiest way to create a tournament is explained below and it’s divided in different steps for easier management. When creating a tournament the admin is adding the basic tournament details such as name, date, playing time, number of courts and ranking, adding the sponsor logos and creating the classes with the playing time per each class. After this the tournament is already created and the players can start joining the classes. At this stage the tournament page and all links are available f...

2.2.1. Create/Edit Step

In the top bar of the website, click “Create(1)” button and select Tournament(2). Check image 1 below. Image 1 In the shown pop up(check Image 2 below), select Sport(3). The sport you selected when creating your profile will be your default sport. You can change it in your Account settings. After selecting sport, click the “Create(4)” button. Image2 You will be redirected to Create Tournament Form. In this page, you will need to enter the necessary information for the tournament: A. T...

2.2.2 Sponsor Logos

Sponsor Logos: You can access this page from the tournament admin panel, by clicking “2.Logos”. In this page you can add logos by selecting “Add sponsor logo” (this is an optional feature). After adding the logos, they will appear on your tournament page and in the poster for your tournament, generated by Rankedin. You can add up to 6 logos.

2.2.3 Classes

The classes of your tournament are the various divisions that people will compete in within the tournament. Classes are typically separated by gender, age group, match type, ability, or a combination of these factors. Many tournaments include variations of different classes in the same sport like: singles, doubles and teams. With Rankedin you can run your tournament and split it by all kinds of such variations using classes. To access this page, open the tournament admin panel and select ste...

2.3 Add players to the Tournament

There are 2 ways of adding players to the tournament: - Players join by themselves - Admin adds players manually There are 2 types of players, Real players (players that have an account in Rankedin) and Fake players (players without account in Rankedin. Fake players have limited features (see Image below)

2.4.1. Join Singles Class

Players can search a tournament name in the search bar, you can find the tournament in the calendar page or the player can access the tournament directly from a shared link. Only players that already have an account in RankedIn can join. They simply need to click the “Join” button and they will be signed up for the tournament.

2.4.2. Join Doubles Class

Players can search for a tournament name in the search bar, you can find the tournament in the calendar page or the player can access the tournament directly from a shared link. Players need to click the “Join” button (1), then from the pop-up that appears, they need to choose if they have a partner for double or not . If “I have a partner”(2) is selected, they will need to search for their partner and invite him. The partner will be notified and needs to accept the invitation. If “I do not have...

2.4.3. Join Teams class

You can search for a tournament name in the search bar, you can find the tournament on the calendar page or you can access the tournament directly from a shared link. To join a team class, click the “Join” button (1) and select the team you want to join (2).

2.4.4. Add Teams in Team class

Every player can add a team and later other players can join that team. To add a team, go to the tournament page. You can search for a tournament name in the search bar, you can find the tournament on the calendar page or you can access the tournament directly from a shared link. Click the “Add Team” button and you will be redirected to the “Add Team” page. In the “Add Team” page, add “Name”(1) for the team, select (2) “Home Club” (optional). As a creator of the team, you can “Add players” (3...

2.5 Search and Add existing players

In the tournament admin panel, go step 4.Players (1), select class (2) and click “Add players (3)” (See Image below). From the pop up, click “Search for Existing Players” You will be redirected to the “Add Players” page. To search for real players click “Search for real players”. In the search bar, type in the name of the player you want to add or invite. Click the “Add/invite” button (1) and then click “Confirm” (2). If you select “Invite”, the player will receive an email with a l...

2.6 Create a Fake Player

In the admin panel for tournaments, go to step 4.Players (1), select class (2) and click the “Add players” button (3) (Check Image below). From the pop-up, select “Create Fake Players” You are now redirected to the “Add Players” page. How to add fake player: - Enter First and Last name (1) - Enter “Email” (2) (this is optional. If provided, the user will be notified by email and will be able to create a real account. After creating the account, the fake player will be chang...

2.7 Event Page

(Same as 6.4) On the event page the visitors will be able to see all the details for your tournament. This is the page that players will visit to register for the competition before it starts and also visit to check the development of the tournament afterwards. Everything from the playing times, classes & schedule to match results, final standings & points awarded after the tournament will be available on this page.

2.8 Tournament Link - Share and advertise your Tournament

Share your Tournament on social media, just select the share button to post your event directly to Facebook, Twitter etc. Alternatively, copy the link from the tournament page and post it wherever your players can see it and join. You can find the share button right below the sponsor logos on your tournament page. Spread the word about your Tournament to attract more players.

2.9 Connect Tournament with Ranking (Organization/Club)

In order to connect your tournament with a ranking, the ranking needs to be created previously in RankedIn. If you still haven’t created a ranking you can check this section “Create Ranking (https://rankedin.ladesk.com/655945-42-Create-Ranking)”

2.9.1. Connect tournament with your ranking

If you have already created your own ranking, all you need to do is go to the “1.Edit” step in the tournament admin panel and add your ranking. Check how to add the ranking to your tournament here (Link to section should be added here 2.2.1 (https://rankedin.ladesk.com/018346-221-CreateEdit-Step) B. Ranking). After adding the ranking, click the “Save” button at the bottom of the page. Once the ranking is added in the tournament, the tournament will appear in your organization page in the “Upc...

2.9.2. Connect tournament with your ranking you don't own

In order to connect the tournament with a ranking you do not own, go to the tournament admin panel, select the “1.Edit” step and add the ranking. Check how to add a ranking to your tournament here (Link to section should be added here 2.2.1 (https://rankedin.ladesk.com/018346-221-CreateEdit-Step) (https://rankedin.ladesk.com/018346-221-CreateEdit-Step)B. Ranking). After adding it, click the “Save” button at the bottom of the page. If the ranking is “Open” (Link to ranking types) you will be ...

2.10. Close sign in

To access this page, go to the tournament admin panel and select step 5. "Close Signing in”. To close the sign in for an entire tournament, simply click the “Close sign in” bar (1) and confirm the pop-up. To close sign in for a specific class, simply click the button (2) next to the desired class. If you close the sign in for a tournament, players will no longer be able to join it. If you close sign in for a specific class, players from that specific class will not be able to join the tournamen...

2.11 Select Ranking Levels for the classes

Ranking levels are defining the amount of points assigned for each player's final standing position. For example player in position 1 should get “X” points, player in position 2 should get “Y” points. These points are predefined in the ranking levels. Ranking levels must be selected, otherwise you will not be able to generate standings and finish the tournament. The ranking levels are a great way to award different amounts of points for different classes. For example, Gold Class (top tier) wi...

2.12. Select ranking levels for a ranking that you own

In order to select levels for the classes, first select the ranking in your tournament in step “1.Edit” Check this section ( 2.9.1. Connect tournament with your ranking ) (https://rankedin.ladesk.com/046414-291-Connect-tournament-with-your-ranking). To select ranking levels, go to the tournament admin panel, step “5.Close Signin In”. Ranking levels can be found in the ranking manager. You can create and customize your own levels and later assign levels to the classes. Check this section(Ranking...

2.13. Select ranking levels for a ranking you don’t own

There are 2 types of rankings status, “Open” and “With permission”. a) Open: If you add a ranking that you’re not the owner of and the ranking has status “Open” you will be able to select ranking levels in step “5.Close sign in”. You can select a level for each class by clicking on the “Select level” button (1) and select levels from the list (2). b) With Permission: If you add a ranking that you’re not the owner of and the ranking has status “With Permission” the owner of the ranking n...

2.14. Seeding

To access this page, go to the tournament admin panel and select step “4.Players”. If a ranking is connected to the tournament, players are ordered automatically by their ranking points, from highest to lowest. By selecting seeding, the players will be seeded according to their ranking points. When generating the draws, players will be seeded and added to the correct positions in the draw. You can also seed players manually by typing their seeding (1, 2, etc) in the field next to their names...

2.15. Draw Types/Generate Draws

To access the draw page, open the tournament admin panel and select step “6.Draws”. Rankedin supports four types of draws and combination of those draws with stages.

2.15.1. Round Robin(Group)

In Round Robin draws, all players play against each other. Below the draw, you will see the standing positions for each player as the results are entered, visible in the “Standing Table” (1) based on the “scoring rules” (2). How to add a Round Robin Draw? In step “6.draws”, select the class and select “Round Robin” (1) as your draw type. It will automatically set the correct draw size according to the number of players in that class. Click “Generate Draw” (2). You can preview the generated...

2.15.2. Monrad

A Monrad draw is similar to the Elimination draw format, but in Monrad all players continue to play until they get a final standing. Depending on whether they win or lose, they automatically go to the next position in the draw, meaning each player will get an exact position in the Final Standings (not equal). The standings output for this draw will be: - 1 - 2 - 3 - 4 - 5 - 6 - 7 - 8 How to add a Monrad Draw? In step “6.draws”, select the...

2.15.3 Elimination(Knockout)

Elimination (knockout), or sudden death draw, is a type of draw where the loser of each match is immediately eliminated to go further in the draw (and does not play more matches in this tournament). The winner of each match will go further in the draw and play a new match in the next round, until the final match. The standings output for this draw will be: - 1 - 2 - 3 / 4 - 3 / 4 - 5 / 8 - 5 / 8 - 5 / 8 - 5 / 8 How to add an Elimination (Knocko...

2.15.4. Elimination Double Plate

In this draw, each player in the draw has two matches guaranteed. Losers from the first round will play at least one more match plate (5-8 position in the image below). The standings output for this draw will be: - 1 - 2 - 3 / 4 - 3 / 4 - 5 - 6 - 7 / 8 - 7 / 8 How to add Elimination with a Double Plate? - In step “6.Draws”, open the “draw creator” by clicking on it. 2. In the draw creator, click “Add Draw”. 3. In the pop-up,...

2.15.5. Elimination Triple Plate

In this draw, each player from the draw has three matches guaranteed. Tripe Plate Elimination draw is used for 16+ draw sizes. How to add Elimination with a Triple Plate? - In step “6.Draws”, click “draw creator”. 2. In the draw creator, click “Add Draw”. 3. In the pop up, add “Draw Name” (1) and select the following: “Elimination Draw” (2) “draw size” (3), “Triple Plate” (4), “select players” (5) to be added in the draw, and click “Add Draw” button (6). 4. Select...

2.15.6. Elimination with a Playoff

Adding a playoff in the Elimination draw provides additional matches for the top positions. In the example below, “Top 4” playoff is selected, which add matches for positions 3-4 in the draw. How to add Elimination with a Playoff draw? - In step “6.Draws”, open the draw creator 2. In the draw creator, click “Add Draw”. 3. In the pop-up, add “Draw Name” (1) and select the following: “Elimination Draw” (2) “draw size” (3), “playoff” (4), “select players” (5) to be added in ...

2.16. Draw Wizar

Use the Draw Wizard to easily create a draw with two stages. To access the Wizard, open the tournament admin panel and select step “6.Draws”. By using the draw wizard you can create the following Draws: - Round robin (Groups) as qualification with round robin (Groups) as main draw. - Round robin (Groups) as qualification with elimination as main draw. - Round robin qualification with monrad main draw.

2.16.1. Round robin(Groups) as qualification with round robin(Groups) as main draw

In step “6.Draws”, in the Draw Wizard section, select “Round robin qualification with round robin main draw”. A pop-up will be visible with settings for the Qualification stage draw. Add “name” (1) for the Qualification draw, add “number of groups (2)”, add “size (3)” for the groups. “Letters (4)” will be automatically added for the Group names, but you can change this. In this example, a qualification draw with 4 groups X 3 players = 12 size draw will be added to Qualification draw. Click “N...

2.16.2. Round robin(Groups) as qualification with elimination as main draw

In step 6.Draws, in the Draw Wizard section, select “Round robin qualification with elimination main draw”. A pop-up will appear with settings for the Qualification stage draw. Add “name” (1) for the Qualification draw, add “number of groups” (2), add “size” (3) for the groups. “Letters” (4) will be automatically added for the Group names, but you can change this if you want. In our example, qualification draw with 4 groups X 3 players = 12 size draw will be added as Qualification. Click “Nex...

2.16.3. Round robin qualification with monrad as main draw

In step “6.Draws”, in the Draw Wizard section, select “Round robin qualification with monrad main draw”. A pop-up will be visible with settings for the Qualification stage draw. Add “name” (1) for the Qualification draw, add “number of groups” (2), add “size” (3) for the groups. “Letters” (4) will be automatically added for the Group names, but you can change this if you want. In our example, a qualification draw with 4 groups X 3 players = 12 size draw will be added. Click “Next” (5) to cont...

2.17. Substitute Players

By using the “Substitute” option, tournament admins can substitute players in the draws. The “Substitute” option can be used for: - Adding Players in already generated draws (https://rankedin.ladesk.com/079568-2171-Adding-Player-in-generated-draw) - Removing Players from a generated draw (https://rankedin.ladesk.com/599248-2172-Removing-Player-from-generated-draw) - Reordering players in a draw (https://rankedin.ladesk.com/400915-2173-Reorder-players-in-draw) - Reorder Q...

2.17.1. Adding Player in generated draw

This option can be used in case draws are already generated and the Admin needs to add more players in the draws. Note that this can only be done if there are available positions in the draw. If you want to expand the draws, your only option is to regenerate the draws. For example, if an 8 size elimination draw is generated with 6 players, there will be 2 available positions (Bye). Admin can substitute the “Bye” positions with Players. To use the substitute option, open the tournament admin p...

2.17.2. Removing Player from generated draw

In case a draw is already generated and the admin needs to remove a player from the draw, substitute “Player” with “Bye” can be used. Players can be removed from the draw only if no results are entered in the draw. To use the substitute option, open the tournament admin panel, and select step “6.Draws”. Select the “Class”(1) and click “Preview draw” (2). In case the “Preview draw” button (2) is not clickable, it means the draw for the selected class is not generated. - Removi...

2.17.3. Reorder players in draw

If the order of the players in your draw does not meet your requirements, you can use the “Substitute” option to reorder the players. To use the substitute option, open the tournament admin panel and select step “6.Draws”. Select the “Class” (1) and click “Preview draw” (2). In case the “Preview draw” button (2) is not clickable, it means the draw for the selected class is not yet generated. In our example, we want to switch positions for Players “Dave Kok” and “John Jennings”. Click the ...

2.17.4. Reorder Qualifier Links in 2nd stage draws

If the order of the Qualifier Links in your draw does not meet your requirements, you can use the “Substitute” option to reorder the Qualifier Links for your 2nd stage. To use the substitute option, open the tournament admin panel, and select step “6.Draws”. Select the “Class”(1) and click “Preview draw” (2). In case the “Preview draw” (2) button is not clickable, it means the draw for the selected class is not yet generated. In this example, “Qualifier 3 (Q3)” and “Qualifier 4 (Q4)” need to ...

2.17.5. Substituting Player from the draw with New player

If you need to change a player from your existing draw, you can use the substitute option. To use the substitute option, open the tournament admin panel, and select step “6.Draws”. Select the “Class” (1) and click “Preview draw” (2). In case the “Preview draw”(2) button is not clickable, it means the draw for the selected class is not generated. In our example, player “Dave Kok” needs to be substituted with a player that is not in the existing draw, “Michael James” Click the “3 dots bu...

2.18. Schedule Matches and Time settings

“Schedule Matches” is a key feature that helps you organize the tournament. Using the “Schedule Matches”, the admin will add a time and a court for each match of the tournament. Players’ matches, including playing times and court number, will be visible on their profile. The “Schedule Matches” feature requires you to first: - Add Courts in “1.Edit” step - Set the times settings in “7.Times” step - Schedule Matches in “8.Matches&Video” step Important: In order to schedule th...

2.19. Start Tournament

To start the tournament, go to the tournament Admin Panel and select step “9.Start”. By clicking the “Start Tournament” button, all players will be notified that the tournament has started and they will see the schedule and details for their matches on their profile (opponents, dates, courts and times). The admin will see the matches for this tournament in the referee panel and the participants will get access to see the matches in the Referee-menu, from where they can start refereeing the mat...

2.20. Enter Results / Reset Results

The referee can enter results by using a scoreboard, like mobile, tablet, etc... or you can manually type in the result after the match.

2.20.1. Enter results using e referee - Real-time scoring from mobile

Results can be entered using Live Scoring E-Referee (which updates results in real time) (Link to Referee (https://rankedin.ladesk.com/286420-3-Real-time-scoring-from-mobile---E-Referee))

2.20.2 How admin can enter results

When the tournament has started, admins can enter the result for any match of the tournament. To enter a result, click on “Enter results” at the tournament page or open the tournament admin panel, select “8.Matches&Video” and click the “Enter result” button. The results can be entered from the “Draw” and “Matches” section at “Enter Result” page. - Draw - Select the right draw (1) and find the wanted match, click on 3 dots and select “enter result(2)”. In the pop-up, enter the resu...

2.20.3. How players can enter results

This feature is not available at the moment. It will be released in some of the next versions.

2.20.4.How to Edit/Reset the result?

To Edit/Reset a result, open the tournament admin panel and select step “8.Matches”. Click the “Enter result” button to access the page from where you can manage match results. In the enter result page, select the correct draw, click on the “3 dots button (1)” for the match you need to edit/reset and then select “Edit/Reset(2)” result.

2.21. Scoreboard

If you use scoreboards, like mobiles, tablets etc to referee the matches, live scores will be updated directly into Rankedin/Tournament Page. By using scoreboards, tournament organizers can easily share live updates of match scores on a Smart TV, Tablets or other smart devices. While matches are being refereed from, for example mobile devices, the match results are updating in real time on the scoreboards shown on the screen. At the same time, you don't need to enter any results after the match ...

2.22 Live video with scores - by SportCam

Matches can be transmitted live through the RankedIn live video tools. If the E-referee tool is used to enter the results during a match, the score will automatically update in real time and be included in the video. Check how to set up a live video for your matches (https://rankedin.ladesk.com/008274-8-Live-video-with-scores---by-SportCam). Link to section SportCam

2.23. Finish Tournament

When all results are entered, admins need to generate standings and finish the tournament. In order to generate standings, some requirements need to be met: - All matches need to be finished. - If the ranking is connected to the tournament, ranking levels for all classes need to be selected. - If the connected ranking is “with permission”, it needs to be approved by the owner of the ranking. To generate standings and finish the tournament, open the tournament admin panel a...

2.24. Edit Final Standing

After standings are generated, admin can edit and change standings and/or points for the players if needed. In order to edit the standings, they need to be generated first. (Check how to generate standings - Link to section (https://rankedin.ladesk.com/760689-223-Finish-Tournament)). Tournament admin is able to edit the standings only before finishing the tournament. After finishing the tournament, only the Ranking owner is able to edit the standings. To edit standings, go to the tournament adm...

2.25. Contact all participants

To contact all participants in the tournament, open the tournament admin panel, click the “CogWheel” button (1) and select “Send email to all participants” (2). Here you can fill in the Subject and the text and then click “Send”.

2.26. Move Players between Classes

Admins can move players from one class to another. This can be done only before generating the draws. To do this, go to the tournament admin panel and select step “4.Players”. Click the “Move players between classes” button. On this page, select the “Class”(1) you want to move players from, then select the “players” (2) you need to move and then the “Class”(3) you need to move the players to. When finished, click “Confirm”(4).

2.27. Download Players List

To download a list of the participating players in a tournament, open the tournament admin panel and select step 4. "Players”. On this page, click the “Download list of players” button, a csv file with all players will then be downloaded. Players list includes: - Rankedin ID - SPIN ** - Name - Phone number * - Email * - Date of Birth * - Class - Sign in date and time - Payment date and info * Only available if "Ask for consent" is first selected in Step 1. "Edit" (https...

2.28 Federations - Membership Management

Federations can easily and effectively control the membership status of their players. RankedIn provides a great set of tools for management and control of membership, where you can handle the purchase of licenses for the association. The admin of this management can set up different types and values on the licenses and what period it should be valid. Players will automatically receive payment claims if they want to join a sanctioned tournament and have not paid a license. The payment informat...

2.29. Collecting Payments

Admin can connect a paypal business account to the tournament and set payment fee for joining the tournament. In this case, players will have to pay upfront for joining the tournament. You will need to set up a Paypal business account and the funds will be transferred directly to your account. Payment settings in RankedIn can be found in the tournament admin panel, in the “1.Edit” step. In the bottom of the page, below the court settings, click the “Advanced'' (1) button. Mark the “Payment” (2) ...

2.30. Add Admins for Tournament

The creator (admin) of the tournament is able to add additional admins for the event. These users will have the same privileges as the creator. To add an admin for the tournament, open tournament admin panel, click the “CogWheel”(1) button and select “Add admins” (2). In the “Add Admins” page, search for the player that you want to be added, click “Add admin” button (1) and then click “Confirm”(2).

2.31 Embed it on your Website

Simply open your Tournament page in Rankedin and you will see the “share” symbol for the functionality just below the sponsor logo. You will also see the next steps to get a great new page with your tournament on your website, with the colors of your organization. This will increase the number of visitors to your website who will be interested in checking the latest developments and active players will show it to friends. The new visitors will easily be able to find more information about your o...

2.32. Team Tournament / Championships

Team Tournament has the same options and features as tournaments for singles and doubles. However, in this case teams can join and play against each other in regular draws. The teams will compete against each other in a form of individual, 1 vs 1 games between players from each respective team.The results of those individual matches will count for the final standings of each team. To set up a team tournament, the admin needs to select the class as a “Team-Event” type. Open the tournament admin ...